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How wireless meeting room solutions are transforming the meeting experience

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By Nishant Rajawat, Founder, Bird AI

Corporate meeting planning and execution have evolved over the last decade, largely due to the relentlessly inventive and far-reaching technologies that have made it possible. This change had made it more complex than what came before, which had mostly stayed the same for the past few decades. Conference room technology has advanced significantly. Meeting rooms have evolved from bulky projectors with messy wires to a more seamless solution. Modern meeting rooms have cutting-edge wireless presentation systems, smart tools for sharing your screen, video conferencing tools, and other features to ensure your meeting with your team or a client goes well.

Nearly 300 IT leaders were polled to learn where they are spending to get the most out of their workplace technology budgets and what workplace technology criteria are most important. To bridge the gap between virtual and in-person attendees, nearly 90% of CEOs invest in tools such as interactive smartboards, virtual conference software, and improved audio equipment.

The video conferencing market size is anticipated to increase from USD 9.2 billion in 2021 to USD 22.5 billion by 2026, at a Compound Annual Growth Rate (CAGR) of 19.7%, according to MarketsandMarketsTM research. To increase efficiency, AI will soon be utilized to communicate with people through AI-powered conference rooms.  For instance, AI may significantly improve video conferencing by helping companies handle meetings more efficiently and boosting productivity by automating simple tasks.

Putting wireless presentation devices in meeting rooms sets the stage for smart collaboration and eliminates the need for cables, making it easier for the team to talk to clients in a modern and quick way.

Advantages of using a wireless meeting room solution  

Ensures easy access and setup- Wireless presentation systems can begin presenting in a few seconds. People can easily connect and access the device using a WiFi connection with a few simple clicks. When it takes only a few seconds to set up a meeting, the meetings are bound to be efficient and productive. Wireless presentation systems not only save time, but they are also simple to use. It enables employees to schedule their meetings using simple technology with minimal IT involvement.

Meeting Rooms are decluttered- The most powerful presentations will only impact attendees if the meeting space is clear and decluttered. Furthermore, messy and disorganized wires looming over your meeting room do not make a good first impression on clients. On the other hand, a wireless presentation system ensures that the employees and guests walk into a smart and well-organized meeting space, easily connect to the network, and present their content from their devices for everyone in the room to view without the hassle using cables and wires.

Encourages meeting participants to collaborate- All meetings are guaranteed to be participatory thanks to a wireless presentation system in the conference rooms and huddle spaces. The wireless meeting rooms create a simple medium for the teams to share content ideas, collaborate on projects, and have equal opportunity to comment and give feedback on the content which is being presented by allowing multiple presenter options, video conferencing apps, and screen sharing access to remote employees and clients from all over the world.

Easy content sharing- Content sharing plays a crucial role in bringing out the true potential of the teams. The wireless meeting room solution uses cloud storage and enables easy content sharing. The host and all participants can share content from any device, such as a laptop, tablet, or phone. This lets them run meetings based on their schedules, content, preferences, and productivity tools. The participants can easily access their content on their personal devices and share it instantly, saving an enormous amount of time during meetings.

Minimizes the total cost of ownership – Subpar technologies always increase the dependency on multiple devices like a touchpad controller or spread wires and cables in the meeting room to launch the meetings. The advanced wireless meeting room technology can reduce device costs and allow users to launch meetings directly from their devices, decluttering the meeting spaces.

Wireless meeting solutions can transform the way meetings happen. It can reduce the time spent joining meetings and increase productivity. In this changing hybrid meeting culture, meeting rooms should have wireless meeting solutions to make it easier for teams to work together seamlessly with higher productivity. Creating equal chances for all the participants in and out of the meeting room to contribute their ideas is a big challenge that can be solved using a cutting-edge wireless meeting room solution.

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